ACA Fine Management Services

Now is the time for employers to make sure they're prepared should IRS Letter 226J arrive in their mailbox. With these Affordable Care Act-related fine notices soaring into the millions, employers must quickly react to understand Letter 226J and provide documentation to potentially dispute the stated fine amounts. Learn more about how engaging with Equifax and our Affordable Care Act Fine Management Services can support employers throughout the process.

ACA Management Essentials Solution

An overview of our Affordable Care Act Management Essentials Solution for employers.

ACA Training Packages

Learn more about the ACA training packages we offer in this solution overview.

CaseBuilder Flex

CaseBuilder Flex integrates easily to most internal unemployment case management programs taking care of the document management flow, and prompting workflow actions and activities, while the employer maintains the provisioning and decisioning of the case load.

CaseBuilder Platform

Equifax processes nearly 5 million unemployment claims each year. That kind of scale gives us the unique process insights that go into the CaseBuilder platform - our intuitive and intelligent web-based solution for streamlining unemployment case management.

Compliance Center

Stay on top of complex onboarding requirements. Our technology centralizes and helps automate onboarding for a more hassle-free new hire experience. Pick the modules you need with the flexibility to add more in the future.

Data and Insights for Higher Education

The Work Number drives data and insights for Human Resources and Institutional Research groups in higher education

Employment Tax Consulting Services for PEOs

Professional Employer Organizations have many business risks that are unique to the industry. Learn how Equifax can help.

FCRA and Data Accuracy

The Fair Credit Reporting Act (FCRA) is a Federal Law that promotes accuracy, fairness and privacy for the data used by Consumer Reporting Agencies (CRAs), including Equifax. Verifications completed through The Work Number service are consumer reports.

FCRA Risk Mitigation

Providing verifications of employment can potentially expose employers to many serious legal risks, including liability risk when giving references to other employers, and privacy concerns from leaks of sensitive employee data.

Graduate Outcome Metrics

In this global market, higher education institutions are facing increasing competition and compliance challenges. Many institutions are turning to analytics to maximize strategic outcomes and drive decision making in resource allocation, student success, and finance.

I-9 Anywhere Product Sheet

We get it. Offsite is the new onsite as more and more companies move toward a dispersed workforce. The I-9 Anywhere® solution from Workforce Solutions is designed to easily accommodate multiple worksites and remote employees with built-in guidance for accurate I-9 completion. Onsite or offsite, we’ve got you covered with I-9 Anywhere delivering flexible Section 2 completion options to manage I-9 compliance anywhere you are onboarding new hires.

I-9 Management Product Sheet

Take control of I-9 compliance with I-9 Management solutions from Equifax. We understand the challenge you face when managing I-9 compliance. Keeping control of your I-9s is no small task. Turnover, a dispersed workforce, remote employees, evolving legislation and changing regulations make it nearly impossible to stay 100% compliant when using a paper-based process. Equifax answers your needs with smart, convenient electronic solutions.

Income and Employment Verifications

The Work Number delivers an automated income and employment verification solution that streamlines the transfer of information between employers and verifiers, ultimately benefiting the employee by creating a secure and accelerated decision process.

Managing Unemployment Costs - Hearing Representation

With expert appellate services from Equifax, employers can tap into an experienced, highly-specialized team of representatives who will assist with hearing preparation once a hearing has been scheduled, and also represent your organization at the hearing

New Hire Reporting Services

The federal government mandates that employers report newly-hired and rehired employees to the state in which they work within 20 days. Equifax Unemployment Cost Management streamlines this process for employers by performing multi-state reporting on employers behalf.

Pre-Employment Verifications

Make More Informed Pre-Hire Decisions With Authentic Employment Data

Researched Employment Verifications for Background Screeners

Making employment verification calls is one of the most laborious screening activities, but it’s a critical task that must result in the fast delivery of accurate data. Whether needing to outsource an entire researched verification process or in need of a provider to handle overflow, Equifax can help.

State Onboarding Compliance Product Sheet

State new hire notifications can be overwhelming. Our State Onboarding Compliance solution can help.  We track legislation to help keep you on-top-of evolving state required new hire notifications and our technology makes the process straightforward to help you get the right form the to the right employee at the right time.

Tax Form Management

Eliminate cumbersome, dated tax form distribution processes and create more time for strategic work. Tax Form Management from Equifax offers efficient, automated systems for managing employees' tax forms, giving your payroll and benefits departments much needed relief during tax season and beyond.

The Work Number: Best Practices in Data Management

Equifax Workforce Solutions maintains robust security practices in order to effectively manage the evolving threat landscape and dynamic compliance requirements. We know it is important for you to have confidence in the vendor you choose to handle your employees’ personal information. Protecting the data entrusted to us is our top priority.

UCM for Reimbursing Employers

The nonprofit sector is the third largest employer group in the US, with nearly 11 million employees. Unemployment claims can have an immediate and real financial impact on these employers.

UCM Wage Audit Solutions

Wage audits are a critical tool for states looking to help reduce improper payments. Yet for many employers, responding to wage audit requests is becoming more cumbersome.

UI Integrity Penalties by State

There are a variety of state interpretations on the definition of a pattern of insufficient and untimely claims. This map can help clarify definitions for each state.

Unemployment Cost Management: We Get It. We Got It.

For employers, Unemployment Cost Management (UCM) can be really complicated. Equifax puts more than 65 years of experience, our CaseBuilder technology workflows, and UCM management and reporting best practices to work for more than 6,000 employers nationwide. 

Unemployment Insurance (UI) Integrity

In 2011, Federal requirements mandated that states enact UI Integrity legislation to help reduce improper unemployment benefit payments. All states now have legislation in place and many are starting to enforce and assess penalties.

Verification Exchange

The new Verification Exchange from Equifax leverages the best practices established over the past two decades through The Work Number, the industry-leading verification service in the United States, to deliver the Canadian marketplace a new verification solution

Verification Exchange - Record of Employment

As part of the new Verification Exchange in Canada, an income and employment verification solution similar to The Work Number, Equifax will provide Record of Employment on behalf of employers with Canadian workforce

WeVerify I-9 Solution

We take the complexity out of E-Verify. Forget about trying to relearn the process every time you hire a new employee. As one of the largest E-Verify employer agents, our solution makes E-Verify simple and straightforward, so you can get back to what matters most – growing your business.

Work Opportunity Tax Credit (WOTC)

Improve your WOTC tax credit program through identification, verification, certification, and expansion of additional credits.

Affordable Care Act Subsidy Guide for Employers

Learn more about subsidies and their impact on both employees and employers. You'll find answers to the most common question like: What is a subsidy? Who should or should not get one? How and when I should appeal a subsidy? How does the subsidy process work?

Dual Value of the Work Opportunity Tax Credit

The Work Opportunity Tax Credit (WOTC) can be a valuable tool to help you increase your organization’s income through hiring. But did you know there are several other benefits, including helping to reduce turnover? Learn more about how you can take advantage of these and other benefits as well as best practices to help make the WOTC process easy and effortless.

Follow the Workforce

Learn about the often overlooked unemployment tax issues that should be considered in the M&A transaction management process.

Know More. Hire Smarter.

Looking to increase employee retention and reduce turnover? Begin with smarter hiring. In this insights guide, you will learn how accessing candidates' verified work history can help infuse additional insight in the hiring process, later translating to potential increases in key metrics such as increased retention and tenures.

With Workforce Enforcement Increasing, I-9 Compliance is Essential

Over the past year, the U.S. Department of Homeland Security has communicated that one of its top priorities is immigration enforcement. There's no doubt that this renewed focus has immediate implications for human resources professionals through increased worksite enforcement.

ACA Management Success Story - Large Retailer

Learn how a large retailer with over 10,000 employees across 1,000+ locations was able to select and efficiently implement an ACA management solution to complete annual reporting on-time.

ACA Subsidy Management Success Story - Global Shipping Firm

Learn how a global freight, shipping, logistics and supply chain management company found the efficient ACA subsidy management and appeal solution it needed from Equifax.

A Visual Case Study: Jackson Healthcare and Improving ACA Compliance

Jackon Healthcare improves ACA compliance through a cutting-edge analytics platform from Equifax.

Case Study - Financial Services Institution

A financial services institution recovered $2.4M in employment taxes with help from Equifax

Case Study - National Restaurant Chain

A national restaurant chain consolidated two predecessor legal entities into a third legal entity and recovered $700K in employment taxes with help from Equifax

Hard Rock Cafe - Automated Compliance, Real Engagement

Learn how Hard Rock has been able to improve employee engagement in benefits, reduce its risk and slash administrative tasks related to ACA compliance, while freeing up resources and helping control healthcare costs.

4 Steps to Help Get Your Off-Site I-9s Done Right

View this on-demand FREE online educational seminar with I-9 experts from Equifax Workforce Solutions. We focus on best practices for helping manage off-site I-9s to help keep you in check with strict I-9 regulations. Our team walks you through steps you can take to help make sure your organization gets it right.

Commercial Credit Trends Outlook Webinar from Equifax – Q1 2018

Equifax chief economist Amy Crews Cutts shares the latest commercial credit trends and outlines what changes she sees in store for the U.S. and economy and where she believes the economy is headed. She discusses recent commercial economic data, as well as new issues that are emerging on the economic landscape including changing interest rates, the Trump administration’s priorities and global politics.

Dot-To-Doc: Highlight Reel

Learn more about HR unemployment documentation and risk in this highlight from the full Dot-To-Doc webinar

Proven WOTC Best Practices for Day 1 Success

Get with the knowledge you need to help break down the barriers that could be stopping your organization from capturing these impactful employer tax credits!

Unemployment Mock Hearing - Verbal Abuse in the Workplace

Take a deep dive into a real unemployment hearing as we act out a case that revolves around verbal harassment in the workplace. Listen in as our experts highlight throughout the case the correct steps that HR departments should take before and during an unemployment hearing.

ACA Subsidy Toolkit for Employers

Get the Equifax ACA Subsidy Toolkit for Employers for access to valuable resources to help you manage subsidy appeals, including: - An ACA subsidy FAQ document for employees, - A sample employee education poster, - A best practice guide for benefits and HR staff, and - An ACA subsidy process road map.

Employer’s Guide: Unemployment Hearing Case Analysis

Dive into 12 unemployment hearings where we examine evidence from both the claimant and the employer. Giving you unmatched insight on the decisions handed down from the Administrative Law Judge and The Board of Review. You’ll learn key takeaways for how states review separations and the type of evidence that might be needed.

Getting Employees On Board with Off-Site I-9s

Get the Guide to Make I-9 Completion Easier Anywhere You Have New Hires Is your company’s workforce spread across the U.S.? Then you likely know the challenges of off-site Forms I-9. With ICE audits on the rise, I-9 compliance is essential. This e-book helps make I-9 completion easier anywhere you have new hires.

I-9 Audits are Increasing. Get the Guide to Help You Survive

Immigration and Customs Enforcement (ICE) is increasing its employer audits.  Every company needs a completed Form I-9 for every employee (and certain former employees) ready to provide when ICE comes calling.  Not ready for an audit?  We get it.  Equifax Workforce Solutions has a free I-9 Audit Survival Guide that helps employers get Forms I-9 in order, and keep them that way.

In Search of the Purple Squirrel: Top 3 Reasons Why You Need to Use Pre-Employment Verifications

This e-book will examine the impact of living in an age where the truth can become a mystical concept and why HR should be using Pre-Employment Verifications to help transform how they are making hiring decisions.

Making the Most of Pre-Employment Verifications

Are you considering or currently using Pre-Employment Verifications to confirm job candidates' employment history? Read our eBook "Making the Most of Pre-Employment Verifications" to learn tips on how employers can utilize this offering during hiring to help learn more about a candidate, make more-informed hiring decisions, and realize increased retention and decreased turnover.

State Separation Notice Guide

State Separation Notice Guide for Employers

Ultimate M&A Employment Tax Checklist

Did you know that employment tax overpayments during an M&A can cost a business hundreds of thousands of dollars? Even if you’ve already been through an M&A, you may still have time to collect retroactive refunds.

Work Opportunity Tax Credit (WOTC) Target Group Checklist

WOTC is truly a win-win program: employees who may have a difficult time finding a job gain employment, and employers who hire them are eligible for federal tax credits up to $9,600 per eligible employee.

Many organizations are hiring WOTC-eligible employees but aren’t taking full advantage of the federal tax credits. Download our printable guide to help you understand who is eligible for this valuable tax credit.

WOTC: Fact vs. Fiction

We’ve busted six (6) of the biggest WOTC myths that could stop you from maximizing your savings. You might think that applying for the Work Opportunity Tax Credit (WOTC) won’t help your company much, however, that’s simply not the case. Learn how WOTC can boost both your company’s bottom line ─ download now!